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If you’re moving your offices and need to relocate your computer monitors, conference room monitors, surveillance monitors, or break room flat-panel televisions, then read on to learn what you can do to better prepare for your move and help make it run more efficiently. After all, efficiency can lead to a savings in both time and costs.

Your monitors and televisions will have to be prepared prior to moving. Some members of CRN may require you to either coordinate your own dismounting and disconnecting of flat-panel televisions and monitors or they will suggest you do it yourself. In some cases your CRN office movers may be able to do it for you or they can have the services provided to you through a recommended vender. Either way it’s something that needs to be done and is best done before your moving day.
If you choose to save money and handle it yourself, then you will need to have some tools and special materials on hand. Flat panel televisions that are mounted on wall brackets need to be unhooked and removed from the wall mount and carefully set aside. Once the TV is off the wall you can access the hardware to remove the wall mount. A socket wrench or drill with the right bits will make the job very simple to do. Place all hardware and brackets in their own box and label the box appropriately so you can easily locate it at destination.

Your monitor and flat-panel televisions will need to be wrapped in a special anti-static bag and then protected with either bubble wrap or made-to-fit foam. Your office movers carry these materials. Once you have wrapped the monitor or television, carefully place it into a box, which you can cut to fit your TV or monitor, or you can either purchase special moving boxes just for flat-panel televisions and monitors from your office movers or you can rent a special crate for their relocation.

It’s important to be careful and attentive when handling and moving flat-panel televisions and monitors. Your CRN office movers know this and will do so appropriately. If you handle the preparation yourself, make sure you have a helper on hand to assist you. Don’t try to lift a TV or monitor by yourself because it may be too heavy or large to maneuver safely and you risk injury to yourself and to your property.

Remember, members of CRN are always willing and ready to help you in any way they can. Don’t hesitate to bring all of your concerns and questions to their attention right away, and don’t wait until last minute to prepare your televisions and monitors for moving because you can save time and money when you prepare.

If you are thinking about moving your offices to a new location then you will have important decisions ahead; how complex is your office move going to be? Which office moving company will you select for your task? Is the new office space you’re thinking about moving into going to work for your operational needs? By answering these questions, you will be on a more successful route to meeting your goals.

How complex is your office move? It all depends on the amount of space you are moving and the number and type of items and personnel. There’s a significant difference between moving only a couple offices and personnel compared to a whole building with numerous offices and personnel. That’s why it is crucial that you choose the right office movers for the job. Don’t be fooled by other moving companies that tell you they can handle your move, no matter the size. It is often the case that the ball gets dropped and things can end up running less smooth than you would prefer.

Choose the Right Office Movers and Space

When you choose CRN office movers to handle your relocation project, you are choosing a successful move regardless of its size. With CRN’s high level of standards and accountability that its members are required to have, you will always receive quality and consistent efficiency. You can expect your CRN office movers to take on your task with great confidence and ability because CRN members are thoroughly knowledgeable and experienced in commercial relocation.

The final decision you need to make is determining the space you need at your new destination. Will it accommodate all of your equipment, furniture, and personnel? If you have heavy machinery, will the flooring support the weight requirements? How is the access to and inside the building? Will your furniture and equipment fit not only the rooms they are destined for but also the halls, stairwells, and receiving areas? These are items that can be overlooked sometimes and can come with huge consequences. Be sure to conduct your walkthrough with ‘access’ in mind when you are out sourcing a new home for your offices.

If you need office moving services and are considering who to contact to handle your job, the first thing you should do is find a CRN member in your area. Members of CRN must meet a high level of standards relevant to commercial moving services in order to satisfy their membership. This means your CRN movers are of a higher class in the commercial moving industry and are also able to handle your job no matter how big or small.

After choosing your office movers, the next thing to do is meet with the commercial moving consultant and discuss with him or her your moving goals. Not only will you receive answers to all of your questions, tips, advice, and other important information, you will also receive a complete and clear moving estimate for services. After you hire CRN office movers and have received your estimate, you are ready to move, and you can expect nothing less than a total satisfactory job performance.

Choosing CRN to move your offices is a really smart choice. There are many office movers out there who claim to have what it takes to offer you a great move but the truth is, many of them just don’t. Some movers do not have sufficient equipment or the appropriate equipment to handle your whole move, some do not have enough experience in commercial moving, and some don’t even have enough movers for the job. That means their estimate will not be met and you’ll end up paying more out of pocket for your move than you bargained for.

With CRN office movers, you’ll get the move you are looking for with the satisfaction you deserve. Don’t be fooled by office movers who talk the talk but can’t walk the walk. Work with CRN and your office move will be a great moving experience for you and your company.

So what are you what for? Find a CRN Member in your area.

Got a precise calculation for how much office space you need right now, plus some growth projections?

Once you have some calculations in place, then it’s time to actually start shopping for office space. Here are some different ideas for finding the office space your company needs to succeed:

1. Use a Tenant Representative Broker – You should look for a “tenant representative broker” specifically, because they work for you. If you find a building and contact the broker representative for it, that broker will be working for you AND the landlord so you may not get the best deal possible.
2. Start looking a year before you need the space – The worst time to look for office space is a month or two before you actually need it. The landlord, or his representative, can use this time squeeze to his advantage to get you to pay more. Instead, give yourself plenty of time so you can turn down undesirable offers. As with any purchasing decision the more research and time you put into the process the better deal you will end up with.
3. If it’s a down market…try to get concessions - Our economy is recovering, but it’s still not the best. Many cities are still buyers markets so use your marketplace advantage. Negotiate short term free rent and ask your landlord for tenant improvement and move allowances to be written into the lease contract.
4. Use Your Network – talk to your industry peers and those in your professional circle of influence to see what advice they may have for you. You always know your business better than anyone else but listening to outside thoughts and ideas is a great way to make sure you are making the best decision for your company.

If you want to get the office space you need, those are some great tips for finding it and getting a deal that works for your company.

There are only few exceptions when a pause in business is acceptable and office moving is one of them. However, that pause doesn’t have to last all day or even until after your move is complete. If you prefer or need business to continue during your move, convey that to your commercial moving consultant and they will accommodate your goals in every way possible. To help make business continue even simpler, design a plan to move the items you need up and running at destination first and convey the plan to your move consultant and your IT crew.

Shutting down and disconnecting your computer networks, servers, printers, and other electronic devices can take time and professional assistance. That goes for reconnecting them at destination as well. Save time and reduce loss of business operations by coordinating when you want specific items that are crucial to running your business moved first. For example, inform your moving consultant that you want your servers moved first. This will allow your IT crew the time they need at destination to prepare your servers for reconnection while the other pieces are being relocated. By the time the other pieces arrive, all preparation measures to connect everything will already be in place.

If you can figure out which items need to be shut down, disconnected, and relocated first in the order necessary, and then convey that to your commercial office moving crew, you can help your business operations continue on that much faster. When you choose to work with office movers of commercial relocation network, you choose to work with movers who thoroughly understand your need to continue with business as soon as possible. They will work with you to ensure your goals and objectives are met so that you can continue to keep your business running as soon as possible.

You may have just a couple computers, monitors and peripherals or you may have hundreds in your office setting. Whichever your case, there are steps you can take to ensure your assets are properly set up and ready to work after they have been moved. Organization is not only crucial to a successful move in general, but it’s also very important when it comes to the smaller parts of your move.

The first order of business is to label your computers, monitors, and peripherals before disconnecting them for your office move. Make sure each computer station is properly matched to its monitor and peripherals. If a computer is connected to a printer, scanner, or fax machine, label them to match as well. Be sure to check with your moving consultant because he or she will have labels and antistatic safety bags you or they can use to safely preparing your computers for moving.

You might choose to label your computers with numbers, letters, or employee names but however you decide to do it, make sure you match the connecting monitors and peripherals. Take plenty of pictures of how each computer station is set up and most especially how the wiring is connected and where connections are made between assets. This will help you minimize downtime and improve efficiency at destination during setup because you won’t have to try and solve connectivity issues between electronics or mismatched computer stations with employees or departments.

Your office movers will work with you to help your move go as smoothly as possible. They will bring questions and concerns to your attention to help with preventing mishaps or potential issues. It’s their goal to provide you with the most efficient and successful move possible and you can rest assure that with CRN, that’s what you will get. By organizing your computer stations and properly labeling them to ensure each piece matches another at destination, you’ll have that much more of a successful move.

Moving files and filing cabinets can seem overwhelming at times but with the right office movers, you’ll find that problem greatly alleviated. When you work with members of CRN, you work with office movers who have significant knowledge and experience in moving offices and equipment just like yours. Your movers will make sure your cabinets and file boxes are handled carefully and moved safely. That said, there are a couple simple steps you can take to help alleviate even more stress on your end.

When preparing filing cabinets for a move, make sure you know where your cabinet keys are so you can easily find them after your move. You would not want to find that you can’t access important files because the cabinet is locked and you don’t have your key. One thing you can do is tape the key to the side of a filing cabinet for safe keeping or label your keys and pack them all in a single box. This will ensure your keys and files are easily accessible after your move.

Be sure to correctly label your filing boxes as well. Some filing cabinets can’t withstand the weight of files while moving and damage can occur to the cabinets. If you aren’t sure how much weight your cabinets can handle, be sure to check with your office moving coordinator before your move so you can have ample time to pack files if need be. Make sure you label your filing boxes as well and they match the correct cabinet and even the correct drawer or shelf.

Choosing office movers from CRN is a sure way to remove a great deal of stress but why get rid of even more? By taking these simple steps before your move, you can alleviate just that much more stress at the end of the day.

Don’t overlook the importance of qualifying your office movers. Many moving companies in the commercial moving and storage industry may offer office moving services but that doesn’t mean they are necessarily qualified to handle every single move. In some cases a move can be comprised of items that must be specifically handled by certified movers or, in some cases there can be too many offices for a given moving company to handle.

One of the most important core values that are unique to CRN is that its members are annually certified as ‘Best in Class’ service providers. This means that you are getting the most efficient, safe, and successful office movers possible to handle your job. You can be sure that when you choose to work with CRN, your office movers will stack up or exceed your expectations.

Moves that are serviced by moving companies with inadequate skills or equipment are generally less than a success. The moving estimate may soar over the quoted amount if movers are not properly prepared with the right equipment. A lack of experience or skillset can also lead to both delays and even claims. The last thing you need is to worry about an unsuccessful move. But don’t worry; CRN is the remedy to that type of scenario.

Choosing CRN to handle your office move means that your office movers are certified to handle your moving needs. With as much experience the members of CRN bring to the table and with the proper commercial and industrial moving equipment, you can be sure your move will go according to a successful plan every time. Unlike other moving companies who will tell you they can handle your office move and then are found out to be incapable, members of CRN will handle your office move and bring you a job well done.

Many factors affect the quoting process when you’re moving your office. CRN members all have their own quoting processes. In general, here are some of the factors that significantly affect the final quote you receive:

1. Access to Your Buildings
   Regardless of the quote format you receive the actual moving portion of your quote is derived from the amount of hours it will take to get your items from the current location(s) to your new location. How close the trucks can park to the proper doors, how far your suite is from the doors/elevators, size and speed of elevators and whether or not the movers have to use stairs to move any of your items are all factors that impact how long it will take to complete your relocation.
2. Additional Services
   Be sure all potential vendors receive the same information to quote on so your comparing apples to apples. All additional services such as computer disconnecting and re-connecting, packing and debris removal can be a great service and value to your organization but you want to be clear on what is and isn’t included in your quote.
3. Distance to the New Office
   The greater the distance to your new office the longer it takes to transport your items and if you have several truckloads that time can add up to significantly impact your quote.
4. Purging/decommissioning 
   Moving is a great time to clear your office of clutter and unnecessary documentation. When you have your move consultants out to walk your existing space be sure to point out any items you plan to discard or leave behind when you move. Your moving vendor should be able to assist you if you need to take items to a waste or recycling center pre or post move. Many CRN members can also assist with furniture liquidations if needed.
5. Do Your Homework
   Ask for references from your prospective move vendor. Check their rating with your local BBB and look for involvement in industry groups and associations such as The Commercial Relocation Network (CRN).

How much office space do you really need?  That depends on a number of factors and it’s always best to hire a professional space planner to determine your exact needs.  Your local CRN member can provide some guidance as well as referrals to space planners so don’t be afraid to ask.. 

While we can’t give you an exact number for your situation, we can provide you with some general factors to consider in order to make a calculation:

• For general office space, you’ll want about 70-100 square feet per employee
• If you’re a smaller, more compact type of business (like a call center or sales office), you can use closer to the 70 square foot range
• If you’re a doctor or lawyer, which requires the most square footage, you’ll need closer to 100 square feet per employee
• Reception areas need at least 100 square feet at minimum, and 10 square feet for each additional person that could be seated in the waiting area
• Conference rooms need around 50 square feet to begin, with an additional 25 square feet per person you would like to keep seated
• Mail rooms require 125 square feet
• File rooms, storage rooms, and libraries need at least 200 square feet
• Break rooms require 75 square feet minimum, plus 25 square feet for each additional person seated
• Small IT room (one server rack) – 40 square feet
• Large IT server room (four server racks) – 120 square feet
• Kitchen – 200 square feet
• Add the circulation area.  The “circulation area” includes interior hallways and restrooms – places where people can simply flow and travel throughout your office.  Once you’ve calculated the office space you need to have, add 20-35% for circulation.

Once you’ve calculated your total, factor in an additional 10-20% square footage to account for growth.  It’s more cost-effective to stay where you are and grow than it is to prematurely terminate a lease and move again.  
Ask Your CRN Member for Help